Examples Of Paper Based Filing Systems

There are important decisions to make concerning the structure of the paper filing system the degree of granularity to class information standards to define information types and the storage method.

Examples of paper based filing systems. For example do you search for customer information by name or account number. You can also consider month and year labeling for this option. Decide on a filing system.

For those working in an environment that uses numbering for papers such as medical files legislative documents court cases etc numbering is a useful. What you do as a business will determine to a certain extent whether you choose to file numerically alphabetically or some other way. Audit your paperwork regularly and throw away anything you don t need.

This is a critical step as it will determine how you will lay out your filing system. There are some documents you will want to keep physical copies of but for some of your paperwork you could shred the physical copy and have the paper recycled. For example if you have invoices receipts dated events etc the numerical system can make an easy system to locate again.

Do you file paperwork by category such as expenses financial marketing etc. Creating an organized filing system with paper and files can seem daunting and yes the process will require planning and organization. The point of having a paperwork system is reduce the stress of searching for an important document so don t over complicate it.